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Put your &*%! phone number in your email signature

Put your &*%! phone number in your email signature

Got five minutes? Here’s my number one super easy tip to help people contact you:

Create an email signature that puts your contact details at the bottom of your emails.

Why?

At least once every day when I’m at work I read an email from someone, pick up the phone to call them and realise that I don’t have their phone number. It must be at the bottom of their email, right?

Well, as often as not, no. I then hang up the phone, dig through my contacts to find the number, call the person back and… by this stage more likely than not I forget what I was calling for.

A quick and very unscientific survey of my inbox right now shows about a 50/50 split between people who include their contact details on their emails and people who don’t. That’s crazy.

It’s so easy to create an email signature. Do it now!

How to create an email signature in Microsoft Outlook

  1. Open Outlook
  2. Choose ToolsOptions
  3. Choose the Mail Format tab then click the Signatures button
  4. Make sure you’re on the E-mail Signature tab
  5. Click the New button
  6. Type a name (eg ‘work signature’ – this is just for your reference and won’t be seen by anyone else)
  7. Click OK
  8. In the big box type your signature (how you lay this out is up to you but I suggest as well as your name you include at least your phone number and website address)
  9. Click OK
  10. Click OK

How to create an email signature in Mail (Mac OS X)

  1. Choose MailPreferences
  2. Choose Signatures from the icons along the top
  3. Click the + button at the bottom of the second column
  4. In the centre column give your signature a name (eg ‘work signature’ – this is just for your reference and won’t be seen by anyone else)
  5. In the right column type your signature (how you lay this out is up to you but I suggest as well as your name you include at least your phone number and website address)
  6. Tick Place signature above quoted text
  7. Close Preferences box

Of course there are lots of technical things you can do to make your signature look fancy, include pictures or marketing messages, but the most important thing is to have it.

Steve is Go4's fearless leader. He designs, codes, project manages and wrestles with his inbox.

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